Export procedures and documents required
Export work is one of the fields that opens wide horizons for the investor in terms of identifying new markets and cultures, raising profits and obtaining foreign currency.
As in any other field, entry into the world of export requires important procedures and documents that must be met.
The export procedures shall commence immediately upon the agreement of the export transaction in all its details, such as quantities, prices, date of shipment and delivery, specifications required, methods of payment and so on.
The source then begins to prepare documents and documents required to start the export process.
First: Export Documents:
Export documents are one of the most important methods of moving shipments from source to importer among countries and are traded among many government agencies such as customs, banks, insurance companies, shipping companies, inspection and control bodies. These documents are interrelated and can not be dealt with in isolation.
The most important of these documents:
- Customs certificate.
- Commercial Invoice.
- Uncover the package.
- Certificate of illness.
- Shipping authorization.
- Shipping Policy.
- Letter of Credit.
We will explain each of them in detail during the explanation of the export procedures as follows:
The export procedures start in the customs area and are the first stage in export and are known as customs procedures. Customs procedures are carried out in three stages:
The first stage:
The Issuer shall submit the certificate of origin with a form of 13 KC to the Head of the Customs Department, including the following documents:
- Completed invoice Details of the exported shipment or accompanied by the statement of packaging.
- Package statement.
- Copy of the registration of the suppliers register, and for the investment companies it is necessary to submit the approval of the General Authority for Investment.
- The shipping authorization or the writing of an undertaking to submit it prior to the shipment of the customs service.
- Approval by the authorities the obligation to submit them prior to arrival of the shipment to the Customs Department in the event that the shipment includes products that must be approved by the other parties. If not, the original invoice shall include the following:
- Original invoice
- Copy of suppliers.
- The certificate shall be accompanied by a 47 KC certificate and permission to release from original and photocopy.
- Edit shipping authorization and specify a door to enter the shipment.
The second stage:
At this stage, the source shall complete the entry card with the number of packages, the type and the means of shipment. The cards shall be delivered to the door clerk and registered with a book of 8 k. After that, the source must attend the customs committee competent to investigate and examine the message.
The certificate shall be sent to the sorting office after proving the inspection and inspection until the exporter receives the shipping authorization and the release permission. The shipment shall be sent to the place of shipment after recording the quantity exported on the certificate. At the end of this stage, after the arrival of the release permission and the shipping authorization, a 46Kb book will be paid.
The third stage:
At this stage, the customs books or follow-up books, whether manual or mechanical, shall be paid and the Manifesto shall be paid. It is carried out through several procedures:
In the beginning, a 46 KC notebook will be paid for what has already been exported through the assets of the exchange permit located in the shipping yard. The certificates are then electronically paid for what has already been exported, in addition to being recorded in the manual follow-up books, after linking the manual and mechanical follow-up together. All certificates are then transferred to the Manifesto Section to make a match between the already exported and the Manifesto received from the power of attorney. Followed by a review of the certificates of origin after being reviewed by the Manifesto to confirm the shipment already exported. The Central Agency for Public Mobilization and Statistics shall be notified and the certificates shall be kept in the archives.
Second: Shipping Procedures:
After the exporter has finished the customs procedures, he begins the shipping procedures and here he has to submit some documents to the maritime authority:
The shipping officer shall submit the application and complete all the required data in the bill of lading to the ship agent in the port.
It is a document directed by the ship’s agent to the captain, where it is marked by receipt of the shipment.
Is a site receipt from the carrier upon the delivery of the shipment on the ship and constitutes a textual evidence of the conditions on which the goods were transported. The bill of lading has several functions, including title deed, proof of contract and conditions of carriage, and is a credit document in international trade.
The Bill of Lading contains several important data: policy number, sender name, message name, ship name, loading and unloading port, shipment data, ship stamp, and any other data requested in the policy.
There are several types of bill of lading, including what is written on it, or what is written on it. The goods have been received for shipping, direct shipment, or recharging. This policy is used in the case of goods reloaded again.
There is no doubt that the Egyptian exporters have knowledge and expertise in export documents, but the large number of workers on the export process are not so efficient, which may cause many problems between the exporter and importer in the foreign country, so brother of the new source we will display the most important documents to avoid Such problems:
- Commercial Invoice:
Is the first document prepared by the issuer to carry out the transaction and must be comprehensive and written in a clear foreign language. The commercial invoice includes several important data including full source data, invoice number and date, imported company data, quantity required, commodity price and currency type, total transaction value, loading and unloading data, source signature, credit number and donor bank data.
The commercial invoice is an important document to review the goods in all stages of export, shipping and receipt of the importer of goods and must be written in a foreign language commonly used, but some countries insist on writing in their national language.
If there is no contract between the exporter and the importer, the invoice does not constitute a contract but expresses the seriousness of the agreement among them.
- Detection of the package:
Is associated with the commercial invoice and all data must be completed. Which are the details of the packing of the goods and the contents of the packages and their weights and sizes. It is an important document for shipping and customs. The package must contain the following data:
The number and date of the invoice, the data of each package of the quantity and quantity and the contents of each package, the method of packing, the brands, the total number and the total size of the packages, the total weight and total net weight.
- Certificate of Origin:
A certificate issued by the Chamber of Commerce of the exporting country showing the country of production or manufacture of the goods, a certificate that will identify the imported goods until the estimated fees allocated to them in addition to control the entry of goods subject to economic boycotts or prohibited circulation.
- Letter of Credit:
Is a pledge issued by the bank under a request from the customer to the account of a third party in which the bank is committed to pay the value of the credit, which is the goods account in the road and includes the purchase price and the expenses of shipping and unloading and other expenses necessary until the goods reach the stores.